We provide Cottage Owners with information, assistance and specialized services so that your property can attract Vacation Guests and provide those Guests with an excellent vacation experience.
We look for guests on your behalf who will cherish the traditional summer vacations at the Lake just like we do. By sharing what we have as Owners we can help families and couples who want to make their own, "At The Cottage Memories".
In a way of thinking, our Guests pay for a share of the Cottage and we, as Owners, obtain financial assistance to keep the Cottage for years to come ... and when the magic all works, the same Guests come back year after year.
There are many components that we handle and bring together so that your Cottage can be properly and effectively marketed to potential Guests.
The above activities will take time to complete accurately depending on the size of the property. You should plan on a 2 to 3 hour meeting with us to complete the first cut. We will take that information back to our office and formalize it. Once we are done we will send the finished materials and rental rate to you for validation, approval and updates if needed.
Once we have the pictures, description, rate and supporting documents mentioned above, we:
All of this gives you extensive exposure to the most popular media sites the Internet has to offer so that families and couples can find your property and rent it.
As your Rental Management Agent, at all times we act on your behalf. We are the first point of contact for the Guests, working directly with them in completing a rental agreement; collecting the money and making sure they are aware of everything they need to know so that they can have the best experience possible.
The majority of our Owners ask us to screen for families and couples who want a Cottage Vacation Experience. From the last week of June through to the third week of September we only take weekly bookings unless we have your prior approval. If we do not see or hear the types of things we are screening for on the application, we will talk directly to the potential Guests to obtain details about the groups.
As the vacation period approaches, we send additional information to the Guests 6 and 4 weeks in advance. A map to the property and entry code is sent 2 weeks ahead of their vacation.
Cottage Care Rentals is a TICO certified Rental Agency #50021188 (www.tico.ca) As such we are governed by Ontario Law to retain all deposits inside an Ontario Travel Industry Trust Account until the vacation has been experienced or other contractual timelines have been met. We are required to maintain monthly reports and be available for audits on demand to ensure that the Guest’s and Your money are protected.
We encourage our Owners to organize an on call person and a checker/cleaner for Guest changeovers as much as possible so that you or someone you know can keep an eye on things. For Owners who do not have the time or resources, we can coordinate all this for you at additional fees in areas where we have reliable sub contractors.
Unless a cleaning service is provided, Guests agree to leave the Cottage as they found it. In some cases, we include the cost of cleaning into the rental rate and offer cleaning as part of the package. In some cases we can arrange for a laundry service when requested. We provide a cleaning checklist that advises the checkers or the Guests of the cleaning expectations.
The Guest change over time varies with the size of the cottage. Even when the cottage is left clean by the Guests it is imperative that at a minimum:
Once the Guests have experienced their vacation we remove money from our Ontario Travel Industry Trust Account and process payment to you two business days after the Guests depart.
Responding to an increasing demand from some Owners, we can also provide Property Management Services in areas where we have reliable local help. We will find the right set of resources and coordinate activities on your behalf in order to maintain the basic operation and cleanliness of your cottage. For larger jobs or emergencies, in most cases we can source the right help or link you directly with local Contractors if you prefer. We do not take on large work requests where we would be deemed a General Contractor.
We serve a very easy to reach area in Cottage Country of between 2 and 3 hours from the Greater Toronto Area. We are situated in Haliburton, Ontario. From here we are central to Kawartha Lakes, Algonquin, and of course, all of Haliburton County. We have cottages in all of these areas.